Real-time job costing for builders who can’t wait until month-end.
Snap receipts, invoices, and payment records from the field. BuildMind reads, codes, and updates your project budget in real time — including paid and unpaid costs.
Now live · Start with your first project
Sound familiar?
Your costs live in five different places
Phone photos, truck consoles, emails, texts, e-transfer screenshots — nothing adds up in one place.
Your spreadsheet is already behind
By the time someone updates it, the money has already moved.
Unpaid bills still hit your margin
What you owe counts against the job long before the cash leaves your account.
Fixed-price work doesn't forgive late numbers
One overrun can eat the margin you quoted.
Owners want answers now
Not after the books get cleaned up next month.
A lost receipt is real money gone
Reimbursements, GST/HST, vendor history — all harder to recover.
How BuildMind keeps job costs current
From the moment a cost happens to the moment your accountant needs clean records.
Sound like your phone camera roll?
Where did this go??
↻ click to flip
Capture costs where they happen
Crew, office, or suppliers submit receipts and invoices from the field. AI reads the vendor, amount, and tax, then suggests the budget line — you confirm or change it in one tap.
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Still making money on this job?
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Know where you stand — right now.
See what you've paid AND what you still owe on one budget bar, per cost line. Every bill shows its budget impact before you approve it — green, amber, or red. Approve a receipt and you see its budget impact right then — approval is a decision, not data entry. Paid and still owed, side by side on one live bar — no purchase orders to set up first, no waiting for month-end.
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Did we pay them? Did it clear?
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Reconciled, end to end.
Link every invoice to its payment — e-transfers, cheques, and more. Mark when each one clears your bank, and keep a full, searchable record of who changed what across every project.
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Not a tool. The intelligence behind every build.
Today, you see every dollar in real time. From there, BuildMind keeps growing — connecting more of your build into one intelligence that doesn't just track what happened, but helps you see what's coming. Your data, your projects, working for you. Not another tool — the operating system for how you build.
Up and running in minutes
Create a project
Add the project name, address, and starting budget.
Snap your first receipt
Take a photo from the field. BuildMind reads the details and suggests where it belongs.
Review the budget impact
Approve the cost only after you see how it changes the project line.
Export to CSV when ready
Send clean records to your accountant.
Create your account and start building
The app is live. Create your account on the web, download the app, and log in to start building.
Choose your plan
Pick the plan that fits your projects and create your account on the web.
Download the app
Log in & start building
Open the BuildMind app and log in with the account you just created.
Cancel anytime.
Built for everyone responsible for the money
For Builders & GCs
Track paid and unpaid costs across every active job before margin disappears.
For Trades
Capture materials, labour, reimbursements, and invoices without chasing paperwork.
For Owners & Developers
See where the money went, what's pending, and what has been approved — without constant follow-up.
Builder, owner, contractor, or trade — if you're on the hook for the budget, BuildMind is for you.
Example timing and outcomes depend on project setup, receipt quality, and team workflow.
Every dollar. Every project. In real time.
Join the people who run the build and never get surprised by month-end again.
Built in Vancouver · Made for builders everywhere